The way a project actually came together

Records with a story to tell

A completed building conceals the many choices that shaped it. Your project files are where those decisions are kept:

• Drawing sets and models, with each revision
• Questions from the field and the answers that went back
• Change orders, submittals and coordination logs
• Daily logs through to the final punch list

The concern: who owns these drawings?

Drawings and models can belong to the owner, and contracts can limit what you do with them. Whether a project can be included is a question for your contracts and your own counsel; we do not give legal advice. Scoping covers owner-controlled material project by project, and whatever is restricted stays out. Any project under security limits, like a government site, can be excluded in full.

Your bids remain private

Estimating files show how you price work, and you may want to keep them close. Leave them out. Anything you do include is de-identified, with owners, subcontractors, suppliers, staff and project addresses turned into placeholders.

What a buyer actually sees

Picture a beam and a duct drawn into the same space. The clash gets flagged, the field sends an RFI, the layout is revised and priced as a change order, and the daily log records the fix. A buyer sees that chain from question to closeout, with every company and person replaced by a placeholder. That reasoning, not your client list, is what a model learns from.

Good to know

Is every project needed?

No. A small set of well documented jobs can get things started.

Who needs to take part?

Usually an owner or principal, plus whoever runs your project platform and file servers.

Does this hold up our projects?

No. Your originals stay where they are, and your teams keep working in them.

The usual fit

Contractors, architects and design build firms with 20 or more full-time staff and 3 or more years of project history in a project platform, shared drives or Microsoft 365. Smaller firms may also qualify if their archive goes back years.

Making the copy

It starts with an NDA. License Your Data prepares the de-identified copy, nobody asks for a password, and your originals never leave your systems. Leave out whatever project, folder or client you want, and approve a sample before anything is shared. There is no cost to you.